Pavilion application

Showcase your cultural identity through art, interactive activities/services (henna, crafts etc.), demonstrations (origami, sari tying, dancing, etc.), display of country history, photo displays, and/or selling of products that are authentic to your country.


The application deadline is Thursday, February 29, 2024



Ambleside Park - 1150 Marine Drive - West Vancouver


Friday, May 31, 2024
Saturday, June 1, 2024


Festival hours

Friday, May 31 | 4-9:30 p.m. 
Saturday, June 1 | 11 a.m.-9:30 p.m. 

Pavilion hours 

Friday, May 31 | 4 - 8 p.m. 
Saturday, June 1 | 11 a.m.- 8 p.m.

Size and Cost

Cultural Pavilions with a commercial component (involving the sale of goods or services) will be charged the fees below. Pavilions with no commercial component will have the fees below waived.

Pavilions range in size – 10'x10', 10'x20', 20'x20' or larger. Festival Managers will work closely with Pavilion organizers to develop a strategy to support their vision. Let’s start with these two options: 

A. $400 plus tax:

  • 10’ x 20’ tent including walls
  • Up to six 6’ tables
  • Up to 20 folding chairs
  • West Vancouver Community Cultural Fest branded signage
  • Basic clip-on light
  • Additional power may be requested for an extra fee

B. $800 plus tax:

  • 20’ x 20’ tent including walls
  • Up to ten 6’ tables
  • Up to 30 folding chairs
  • West Vancouver Community Cultural Fest branded signage
  • Basic clip-on light
  • Additional power may be requested for an extra fee
Payment options

Credit Card:

  • over the phone by calling 604-925-7194


  • by mail or in person, attention to CultureFest:
    West Vancouver Municipal Hall,
    750 17th Street West Vancouver,
    BC  V7V 3T3

Please upload a letter confirming the status of the organization.
One file only.
5 MB limit.
Allowed types: pdf, doc, docx, odt, rtf.

Examples include interactive activities or services, demonstrations, displaying country history, and photo displays.
Our production manager will be in touch to discuss requirements.
Eligibility requirements
- The Cultural Pavilion must appropriately reflect the culture and heritage of a country
- The participant agrees to keep District staff updated on the planning progress and to accept regular meetings
- The participant is committed to decorating and presenting the pavilion with creativity and effort
- Each participant must activate the pavilion with a minimum of 5 quality activities throughout the two days of the festival. Activities can include, but are not limited to: displays, demonstrations, workshops, games, crafts, educational activities and presentations
- Sale of goods and food is permitted, as long as it is culturally relevant and has prior approval from festival staff
- Sale of food and food samples must be approved by Vancouver Coastal Health
- The participant must provide volunteers or staff to maintain the pavilion active during pavilion operating times
- The pavilion participant is responsible to follow and communicate load-in and load out information, which will be sent closer to the festival date, to its staff and volunteers
- A Cultural Pavilion is allowed to be coordinated by multiple community and commercial partners, as long as the pavilion is presented cohesively
- Styrofoam, single use plastic straws and balloons are not permitted
- The participant agrees to dispose of all garbage recyclable material produced by the pavilion by properly sorting it into correct Green Chair sorting stations
- If the participant fails to dispose of garbage and recyclable material as deemed by District staff, a $100 fine will be charged
By checking this box, I agree to all eligibility requirements.
Where did you hear about the festival? Please tick all that apply.
Please enter any comments or questions about this application:
Personal information contained on this form is collected under the Freedom of Information and Protection of Privacy Act section 26(c) and will be used only for the purpose of processing your application to the West Vancouver Community Cultural Fest.

If you have questions about the collection and use of information on this form, please contact the Privacy Officer, between 8 a.m. and 4:30 p.m., Monday to Friday, excluding statutory holidays, at 604-921-3497 at Municipal Hall, 750 17th Street, West Vancouver BC V7V 3T3.